How to obtain a proclamation for Motorcycle Safety and Awareness Month for May
1. Start by calling City Hall and ask to speak to the City Secretary, or get their email address.
2. Ask him/her to ask the Mayor if he/she would be willing to sign a proclamation for Motorcycle Safety and Awareness for the month of May, and also ask if it can be presented to your organization at a City Council Meeting.
3. Explain the purpose of the Mayor signing a proclamation: It is to get the word out to the public to watch out for motorcycles and for everyone to be aware that we are out there. Also, we are trying to get media coverage of the Mayor supporting Motorcycle Safety and Awareness; it will reach many citizens and increase driver awareness throughout their city. If you find that you absolutely cannot set up a City Council meeting for your proclamation, then ask if they would be willing to set up a meeting with the Mayor to get the proclamation and to take pictures with the Mayor presenting the proclamation to your organization members.
4. If the Mayor cannot or will not do this, then just ask if the City Secretary or anyone else can present the proclamation, and are willing to have their picture taken with your organization members.
5. Make sure they know this is for your organization, and if they tell you someone has already gotten a proclamation, then just ask if the Mayor would be willing to do another proclamation for your organization. Most Mayors are more than happy to do the proclamations, but you will run into some that will not do it and that is okay, just be nice and tell them thanks for their time.
6. If they do not have a copy of the Proclamation format, you can email them a copy. And make sure to tell them if they want to change up the wording some, it will be okay. We have found out in the past that some cities like to put their own wording in the proclamations, and a lot of the time their wording is better. Most cities have emails, but you might run across one that does not. You can print out the Proclamation and either mail it to them or take it to them, whatever way works the best for you and them.
7. Let us know the meeting date and times, so we can let everyone else know. We hope that other riders can be there to help support you and your organization. Some of the meetings will be on the local PBS channels and viewed by many non-riders in your community. (Another way to get the word out.)
8. Remember to take a camera and take pictures. Call your local newspaper and try and get them there for the meeting, since May is recognized as Motorcycle Safety and Awareness month across the United States, not just here in Texas. Most papers are more than willing to be there to get the story.
9. Make sure you have good information to give to the newspaper about Motorcycle Safety & Awareness, and also include what your organization is and what we do for the community.
10. If the newspaper does not do an article, you can send in your own. Remember you can send "letters to the editor." Let us know if you need help in writing your letter.
11. Remember to get extra copies of the newspaper article when it comes out. We all love to see them.